Job Description

General Description

The Payroll Specialist is responsible for managing key payroll processes across multiple states, ensuring accuracy, compliance, and timely execution. This role provides technical expertise in payroll operations, assists with tax compliance, and collaborates with HR and accounting to ensure payroll data integrity. The Payroll Specialist supports continuous process improvements and acts as a resource for resolving payroll-related issues and discrepancies.

Duties

· Assist in the preparation of all payroll activities, including payroll payments, tax returns, and reports for government regulatory agencies, as well as payroll management reports.

· Prepare and process two weekly payrolls for multiple entities across different states, ensuring accuracy in importing timecards, batching payroll, and performing final payroll analysis.

· Conduct tax analysis to ensure proper withholding and compliance with federal, state, and local tax requirements, including quarterly tax filings and year-end reporting (W-2s).

· Work with the accounting team to reconcile GL payroll accounts, including PCARD deductions, medical benefits, 401K contributions, and other payroll-related expenses.

· Oversee and troubleshoot issues in the payroll system (e.g., Kronos, JD Edwards) to ensure payroll processing efficiency and accuracy.

· Maintain compliance with SOX standards and other internal controls by ensuring the integrity of payroll data and adherence to internal policies.

· Assist in the implementation of new payroll procedures or system upgrades, collaborating with IT and HR teams for testing and validation.

· Collaborate with the benefits team to ensure accurate deductions for PTO, medical benefits, and employee withholdings.

· Ensure accurate and timely reporting and filing of federal, state, and local taxes, maintaining up-to-date knowledge of tax laws.

· Perform special projects and complete other duties as assigned or requested by the Payroll Manager, providing support for system improvements and payroll process optimization.

· Understanding how benefits impact payroll processing and compliance.

· Required Experience and Education

· Bachelor’s degree in Accounting, Finance, Human Resources, or a related field; or equivalent experience.

· 3+ years of experience processing multi-state payroll and strong knowledge of federal and state tax regulations.

· Experience with payroll systems such as JD Edwards, Kronos, or similar platforms.

· Strong understanding of payroll compliance with federal, state, and local regulations.

Preferred Experience and Education

· Experience with system upgrades or enhancements related to payroll software.

· Understanding of SOX compliance as it relates to payroll processes.

· Certification such as Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) is a plus.

Skills

· Proficient in multi-state payroll processing and compliance with all applicable laws.

· Strong knowledge of tax laws relevant to payroll, including federal, state, and local taxes.

· Advanced skills in Excel and data management tools for payroll analysis and reporting.

· Excellent attention to detail, with the ability to identify and resolve payroll discrepancies.

· Analytical and problem-solving skills, with a focus on continuous improvement in payroll processes.

· Strong communication skills, capable of working with cross-functional teams and providing payroll expertise.

Travel Requirements

· Travel: Yes

· Percent of Time: Up to 10%

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